Electronic bundle guidelines

Electronic bundle guidelines

Memory stick submissions

Please note that parties submitting material for appeal hearings must do so both in hard copy and through the use of a memory stick or by following the instructions below to use the eBundle system.

Instructions for the formatting of memory stick can be found in Memory stick guidelines.

Contents

1. Introduction

2. Receiving the Initial eBundle Email

3. Loading Documents into the eBundle

4. Giving Access to Other Parties

5. Advising the Supreme Court that the eBundle is Complete

6. Accessing the eBundle during the Hearing

7. Updating the eBundle during the Hearing

8. Support

1. Introduction

The Supreme Court of the United Kingdom and Judicial Committee of the Privy Council intends to take full advantage of the opportunities offered by modern information technology and rules 6(1)(d) and 7(1)(d) provide for the service and filing of documents "(with the consent of the party to be served or at the direction of the Registrar) by electronic means in accordance with the relevant practice direction".

Parties can submit electronic bundles on a memory stick as detailed above or by using Caselines. Memory sticks should not be submitted by parties using the eBundle system.

This guide describes the method for filing the electronic bundle (eBundle) with the Supreme Court of the United Kingdom and Judicial Committee of the Privy Council. It describes the practical steps and what you can expect to happen at each stage. There are six stages in the eBundle. These are:

Court Forms

The methods described in this guide apply to the filing of the electronic bundle. These methods do not apply to the filing of court forms. Court forms (notice of appeal, application form, notice of objection / acknowledgment and bill of costs) should be submitted according to the Practice directions.

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2. Receiving the Initial eBundle Email

At the appropriate time the Registrar will organise the eBundle facility for your hearing. You will receive an email with instructions for accessing the eBundle facility. The email will contain two steps. These are:

  1. Registration: you will need to register as a user on the CaseLines eBundle facility
  2. Access: Following registration you will have access to the eBundle facility for your hearing.

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3. Loading Documents into the eBundle

You will be able to create sections and load documents into the eBundle. Please follow the instructions below to create sections, load documents and review the result.

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Create a Section
  1. Go to www.caselines.co.uk
  2. Click on View Case List (top middle)
  3. Click on Go To Case
  4. Click on Sections and Create New Section
  5. Fill in the Section Number (e.g. "A"), the Section Title (e.g. "Summary") and the Section Order (e.g. "A")
  6. Click on Create.
Document Types

It is recommended that you load PDF documents. Scanned documents should be scanned at 300dpi and in 'Black & White' unless the content suggests otherwise. You do not need to apply OCR (also known as 'text-behind') to the documents or stamp page numbers on the document pages; these actions are applied automatically after the document has been loaded. You can also load other types of documents (images, office documents etc.) if required.

Pages should be scanned document by document and loaded as complete documents. For example a 5 page authority should be loaded as a single PDF containing five scanned pages.

Load Documents
  1. Go to www.caselines.co.uk
  2. Click on View Case List (top middle)
  3. Click on Go To Case
  4. Click on Sections
  5. Click on Bulk Load
  6. Scroll down and click on Add Files
  7. Choose the files to load into this section
  8. Click on Start Upload and wait while the files load in.
Update Documents
  1. Click on Sections
  2. Click on Update All Documents
  3. To change the number, name or date of a document click on the entry and edit the text.
Download the Bundle
  1. Click on Bundle
  2. Under the heading of 'Bundle Parts' click on Complete Bundle (available for small bundles) or download an individual part of the bundle.
Review the Bundle Online
  1. Go to www.caselines.co.uk
  2. Click on View Case List (top middle)
  3. Click on Go To Case
  4. Click on Review
  5. Navigate the bundle using the index on the left and the options at the top.

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4. Giving Access to Other Parties

You can give read-only access into the eBundle to other parties. To do this follow these steps:

  1. Go to www.caselines.co.uk
  2. Click on View Case List (top middle)
  3. Click on Go To Case
  4. Click on People
  5. Click on Invite New Participant
  6. Enter the name of the other person (e.g. John Smith) and their email address (e.g. john.smith@lawfirm.co.uk)
  7. Choose the access options. For read-only access tick 'View Documents' and leave the other boxes unticked
  8. Click on Invite.

The person you have invited will receive an email with instructions for accessing the eBundle.

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5. Advising the Supreme Court that the eBundle is Complete

When the eBundle is complete you should advise the Registry of the Supreme Court. They will already have access to the eBundle. From this point onwards you should not remove any documents from the eBundle or modify the order of the documents in the eBundle. The eBundle will be paginated and the numbering that has been applied to the documents will be relied upon by those who review the eBundle. All actions on the eBundle are recorded for audit purposes. You will be able to add further documents to the eBundle.

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6. Accessing the eBundle during the Hearing

The eBundle will be electronically accessed during the hearing using one of two methods. These are:

  1. Online review web page
  2. Offline windows app

The online review page is available in the web browser of all devices including PCs, tablets, iPads and large sized mobile phones. It can be used for navigating the eBundle, adding notes to individual pages and directing others in the hearing to a particular page. To access the online review page follow these steps:

  1. Go to www.caselines.co.uk
  2. Click on View Case List (top middle)
  3. Click on Go To Case
  4. Click on Review
  5. View the available options in the 'tool bar' at the top of the page.

The offline windows app is available for Windows 8.1 tablets (search the windows store for 'CaseLines').

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7. Updating the eBundle during the Hearing.

You can add a new document to the eBundle after the pagination has been fixed by inserting it as a 'sub-numbered' document. You can place it at the correct point in the bundle without upsetting the pagination of the eBundle. To do this follow these steps:

  1. Load the document(s)
  2. For the newly loaded document(s) tick the third tick box under the heading 'Number as an Insert'.

This will cause the new document to be sub-numbered in the paginated eBundle thus maintaining the current pagination of the eBundle. A new paginated eBundle will be available a few minutes after this process. It can be accessed through the online review page (see 6. Accessing the eBundle during the Hearing) by clicking on Case followed by Refresh.

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8. Support

The CaseLines help line is available during UK working hours on 08447 70553. The line only costs 5p per minute and we will always help you finish your task as quickly as possible. Call us when you need help. Alternatively email support on help@caselines.co.uk.